Everything You Need to Know About Your Salary Slip

Ever wondered what’s written on your boring salary slip? Most of the people throw the salary slip in the dustbin as they think that it is only important for the one who has to either apply for a loan or for a credit card. Probably, the only thing that matters to them is the money they earned along with how much amount is deducted from their salary.

However, it’s important to understand your salary slips. While every company has to provide you salary slips, few companies even give a print paper of salary slip to their employee or email salary slip in PDF format to their employee so that the employees can download the salary slip anytime.

Why is understanding salary slip important?

Compete Salary Slip Guideline for Indian

The employee salary slip is very important as it is the legal proof of the earning and the deductions. That’s why according to the law, it is your right to ask for the salary slip if your company is not issuing it. The tax amount which you need to pay totally depends on the salary slip and the income tax return amount, which you claim from the government. Moreover, salary slip is important for applying loans, credit card, mortgage of houses and lands and for receiving the government benefits such as subsidy and medical benefits.

We understand that it is complicated to figure out the salary slip as an employee it contains a lot of information. Further, the format of salary slip is different for different employers and for different countries. That’s why we are here to help.

Components of Salary Slip

Let’s have a look at a common format of the salary slips in India.

salary slip format download

#1 Component of Salary Slip – Basic salary

Basic Pay - Indian Salary Slip

The Basic salary of the employee is around 35- 50% of the total salary. For example, we take the sample salary slip for 15000 then the basic salary amount of the employee will be around 6000 rupees. The basic salary amount is very important part of your salary slip as the rest function depends on it.

This component is higher for junior level employees, and at senior level, it will be less.

  • Taxable: 100%
  • Part of in-hand: Yes
  • Why it matters: If you have a very big amount of basic, your tax will be higher. Further, house rent allowance and employee provident fund are linked to the basic salary


#2 Component of Salary Slip: Housing rent allowance

House Rent Allowance - Indian Salary Slip

The salaried employee and the employee living in a rented house can take the benefit of the housing allowance. The housing rent allowance depends on the city if the employee is resident of the metro city then the HRA will be equal to 50% of basic salary else for the rest of the cities it will be 40% of the basic salary.

  • Taxable: As this is an allowance, it is exempted from income tax up to a certain limit, provided you pay rent. The exemption amount is calculated as the minimum of:
    • Rent paid annually (-)10 percent of basic salary (+) Dearness Allowance (DA)
    • Actual HRA received
    • 50% of (basic + dearness allowance) in case the location is (Mumbai, Kolkata, Chennai, Delhi) or 40% of (basic + dearness allowance) in case of other cities.
  • Part of in-hand: Yes

Please note that exemption is available even if the employee owns a house but cannot occupy on account of his employment in another city.

#3 Component of Salary Slip: Conveyance allowance

Conveyance Allowance - Indian Salary Slip

It is the amount of money which the employer gives to an employee to travel that is the cost of traveling from home to work and again back home. Moreover, the Conveyance allowance is exempted from the Income Tax up to a certain limit.

  • Taxable: The exemption amount is calculated as the minimum of:
    • INR 1600 per month
    • Conveyance amount component in your salary slip
  • Part of in-hand: Yes, depending on the amount you spend.
  • Why it matters: It impacts the take-home pay of those at lower levels of pay strata.

#4 Component of Salary Slip: Leave travel allowance

Leave Travel Allowance - Indian Salary Slip

The Leave Travel Allowance covers the cost of the travel when the employee is on leave along with a family member. But it is very important to note that to claim the leave travel allowance the employee needs to submit the proof of travel. Moreover, the LTA is applicable only for 2 days leave in a year and the other expenses during the travel not be claimed.

  • Taxable: LTA is exempt from tax under certain condition. Whether you can travel alone or with your family, an exemption for up to two journeys in a block of four calendar years can be claimed.
  • Part of in-hand: No.

#5 Component of Salary Slip: Medical allowance

Medical Allowance - Indian Salary Slip

If the employee met with an accident or any type of injuries during his employment period then he can claim for the medical allowance. But it is important to submit the proof of all the expenses then only the employer will pass the claimed. If an employee short to submit the medical bills then he will get the amount but it will be fully taxed and in the rest case the allowance is exempted up to INR 15000.

  • Taxable: Medical allowance could be any amount, but only up to INR 15,000 is exempted from tax.
  • Part of in-hand: No.

#6 Component of Salary Slip: Bonus allowance

It is offered to an employee by the company for his extraordinary performance. As it is very important to motivate the employee and encourage them as much as possible. So for that, some amount is given as a reward to the employees yearly which is 100% taxable.

  • Taxable: 100% taxable
  • Part of in-hand: In general, yes.

#7 Component of Salary Slip: Other allowance

The other allowance depends on the company in which you are working while this allowance is fully taxable so keep a note to get a clear idea about it from the HR team of your company.

  • Taxable: 100% taxable
  • Part of in-hand: Varies.

Deductions Part of Salary Slip

Deductions - Component of Indian Salary Slip

Provident Fund

Other than allowances there are some components which are included in your salary slip and these are fund amount which is deducted from your salary such as provident funds. It is an amount of money which is collected from your salary it is typically the 12 % of basic salary which you get after your retirement.

Professional Tax

The other is a professional tax which is validated only in few countries it is just between hundreds which are deducted in the subject to your gross tax slab.

Income Tax

The last but not the least is Tax deductible at the source which is totally based on the total gross tax slab which can be reduced under the act 80 C by investing it into tax saving instrument. In case you want to invest in ELSS (mutual funds), check out this complete guide to investing in mutual funds in India.  

In this way, the employee salary slip is prepared using various salary slip format in excel or salary slip format in the word which is converted into PDF format later.

Use knowledge of salary slip to increase take-home salary

Salary slips hacks to increase take home salary

Here are a few tips to help increase your take-home salary:

  • Probably the easiest way is to cut basic pay and adjust it as perks or long-term benefits. A higher basic would mean a higher HRA, DA, and provident fund contribution. The DA is taxable and PF contribution reduces your take-home salary. However, reducing your PF will negatively affect your retirement plans.
  • Remove special allowance, which is fully taxable, and adjust towards tax-free perks and long-term benefits.
  • Get the maximum benefit from travel allowance, that is INR 19,200 per year
  • Get the maximum benefit from medical expenses allowance, that is INR 15,000
  • Variable pay is fully taxable. Hence, negotiate it to the minimum.

How important is salary slip?

  • Understanding how much you pay in tax: Salary slips will show your actual cash in hand and income tax. These two are probably the most important pieces of information for us.
  • Figuring your retirement saving: Using salary slip you can exactly find out the employee and employer contribution for PF.
  • Background Checks: Salay slips are one of the most important factors in background checks when you change job or go for higher studies. Admission team and employers seek salary slips to validate your salary claims. In the case of a job change, your hike will depend on salary amount and structure.
  • Getting loans from banks: Your salary slips is a major factor in determining your loan repayment potential and hence determines your loan amount.

Hope you figured everything about salary slips. You can invest your money from the Income Tax redemptionion, check out this beginners guide to investing in mutual funds to get started Income Tax Saving.

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garg pardeep

Thanks for sharing. really helpful. please suggest me how can I save my income tax.

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